Tapas Project

Creating Projects

To create a new Project in TAPAS go to myTAPAS Dashboard > My Projects > Add New

*You must be a member of the TEI-Consortium to use this feature (see “Accounts” > “TEI-C”)

Watch this quick slideshow on creating TAPAS Projects: https://docs.google.com/presentation/d/1Z5lAjiA49YGHIPXtspxXjyeSFD1iWB6alhCvCB8p34M/embed?start=false&loop=false&delayms=3000

Or, follow these steps:
  1. (Required) Give your project a Title in the “Project Title” field
  2. (Recommended) Include a description of this project in the “Description” field. This description will display on your project’s homepage. TAPAS users tend to include an introduction to their project, some background and/or plans for its development, as well as information about their TEI encoding. You are able to write plain text (we will handle basic formatting), or toggle the filter to enable more advanced HTML editing options.
  3. (Recommended) Add a project logo via the file upload “Project Thumbnail” feature. We strongly encourage our users to create and add project thumbnails. Project thumbs are used on our search and discovery pages; not to mention, a clean, unique logo will help your project stand out!
  4. (Optional) Add a custom slug to your project
  5. (Optional) Add any external links to related projects or resources via the “External Links” fields
  6. (Required) Set the privacy settings of your project under “Project Visibility” (these settings will extend to your collections as well). You can edit these settings later.
  7. (Recommended) Associate your project to an institution under “Institutional Affiliation”
  8. Submit by hitting “Save”
*You will be automatically brought to the published frontend of your Project

Editing Projects

You can edit your projects at any time by going to myTAPAS Dashboard > My Projects > “My Project Title” > Edit

You can also delete your projects by going to myTAPAS Dashboard > My Projects > “My Project Title” > Edit > Delete

*WARNING! If you delete a project, its Collections AND Records will be deleted as well

Editing Project Privacy Settings

Projects have two privacy settings:
  • Public: makes your project and its public collections publicly viewable to anyone with the URL to the project, and includes it in the TAPAS project browse page and site search
  • Private: makes your project and its collections private and accessible only by the project admin and project and collection members

Managing Members of Projects

Other TAPAS users can request and/or be given membership access to your projects and collections for collaboration purposes. TAPAS users do not have to have an upgraded user account to be a member on an existing project or collection, but they cannot be given admin privileges.

Membership Roles & Privileges

You can review the Roles and Privileges of Project / Collection membership by logging into your myTAPAS account > Project (or) Collection Homepage > Group > Permissions (or) Roles


Limited Read, Write access (Can create, edit, delete own records/collections within parent project, but not others; cannot edit or delete parent project)

Project Editor:

Extended Read, Write access (Can edit parent project, create new records/collections, view/edit/delete other members’ records/collections in parent project, but cannot delete parent project)

Project Administrator:

Unrestricted Read, Write access to parent project (Can edit/delete parent Project, Collections, Records)

Adding New Members

To add a new member to your project or collection, follow these steps:
  1. Check to make sure the person you are inviting is already a member of TAPAS (If s/he is not yet a TAPAS user, s/he can register for a TAPAS account here: http://www.tapasproject.org/user/register)
  2. Log into your TAPAS | TEI-C account
  3. Go to the homepage of the project or collection you wish to add the new member, and select Group > Add People from the tabs at top. (*Adding a member to your project gives them access to all existing collections you are an admin on; you can add/remove members from other project collections where desired)
  4. Input the user’s TAPAS username in the “Username” field (you can locate their username on his/her profile page or by searching for them under Search > Advanced Search > Users)
  5. (Optional) Give user an advanced membership role:
    • Project Administrator (Only select if you wish to transfer over your Project Administrative privileges to this user)
    • Project Editor (Only select if you trust this user to be able to create, edit, or delete any content in this project)
    • Or, leave blank for ordinary membership privileges
  6. (Optional) Compose a Request Message to the user
  7. Select “Add Users” to submit

Editing Roles of Current Members

To edit role of existing project or collection member go to Project Homepage > Group > People > Member Name > Edit

*changing member role will only apply to collections they do not own in your project; you can remove user as a member from your project to revoke all privileges (see below)

Removing Current Members

To remove existing project or collection member go to Project Homepage > Group > People > Member Name > Delete

*Removing a member does not delete his/her Records or Collections from your project

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